Legal Obligations
We confirm we have explained to you your obligations under the Law in respect of legionella control. For further details of the relevant Law please see www.legionellacontol.org.uk Standards and guidance.
To comply with the Law, Regulations and ACoP L8 the management must
- identify and assess sources of risk
- prepare a scheme for preventing or controlling the risk
- appoint a competent person known as the responsible person
- implement and manage precautions
- review the control measures
- keep records of the precautions implemented and will do so for each of the premises under our control
Legionella Control Association (LCA) Information
Ideally all appointed specialists should be Legionella Control Association (LCA) registered for the legionella control services supplied-which we are. Please see www.legionellacontrol.org.uk for the LCA’s latest Code of Conduct and evidence of our LCA registration for the legionella control services quoted for.
As part of our LCA membership we are required to inform you of a number of items of concern to the duty holder/legionella responsible person.
Records:
Whilst we are offering the services detailed in this quotation, the ultimate responsibility for managing legionella risks lies with the you. This includes the requirement for maintaining all records for the legionella control activities – as advised in ACoP L8 – on the system in a central location, ideally a logbook. You are responsible for maintaining the records, including any we issue to you as part of our works: legionella risk assessment – These records should be retained throughout the period they are current and for at least two years afterwards. Retain records of any monitoring inspection, test or check carried out, and the dates, for at least five years.
We maintain records of all our activates associated with your site(s) for a 5 year period. These are available to you for a 5 year period after completion of the works at your site(s).
For the specific legionella control services quoted please review the below:
Water Treatment and Hot and Cold Water Monitoring and Inspection Services
It is the responsibility of the duty holder/responsible person to:
- Have a legionella risk assessment, written scheme of control and schematic diagram in place which includes a programme of treatment, monitoring, and inspection (and may include legionella sampling) and make this available to us.
- Provide sufficient information to allow us to design an appropriate treatment programme, including a legionella sampling plan if appropriate.
- Make the systems available for the agreed work, with safe access, and adequate notice to ourselves to schedule and execute the agreed work.
- Provide us with any information on known risks and safety requirements in the areas we will be working.
- Ensure the control scheme tasks you are responsible for are completed and recorded.
- Participate in the agreed review process.
Cleaning & Disinfection Services
It is the responsibility of the duty holder/responsible person to:
- Maintain the water system, and the water in it, in a clean condition and to facilitate inspection to determine if the system is clean or not.
- Make the systems available for the agreed work, with safe access, and adequate notice to ourselves to schedule and execute the agreed work.
- Provide us with any information on known risks and safety requirements in the areas we will be working, and advise of any known deadlegs, redundant pipework and the location of schematic diagrams.
- Ensure any preparatory work you are responsible for is completed prior to commencing cleaning and disinfection work.
- Ensure any necessary trade effluent discharge consent is in place for effluent generated from the cleaning and disinfection process.
- Designate drains to use for wastewater from the cleaning & disinfection process and identify sensitive equipment on the system requiring isolation prior to the work.
- Dispose of any solid waste generated by the cleaning process, unless identified as otherwise in the method statement.
Legionella Analytical Services
It is the responsibility of the duty holder/responsible person to:
- Have a legionella risk assessment, written scheme of control and schematic diagram in place which includes a programme of treatment, monitoring, and inspection (and may include legionella sampling) and make this available to us.
- Provide sufficient information to allow us to design an appropriate treatment programme, including a legionella sampling plan if appropriate.
- Make the systems available for the agreed work, with safe access, and adequate notice to ourselves to schedule and execute the agreed work.
- Provide us with any information on known risks and safety requirements in the areas we will be working.
- Ensure the control scheme tasks you are responsible for are completed and recorded.
- Participate in the agreed review process.
Note: When taking legionella samples, we do not use composite samples, we will take 1 litre samples, test for all legionella species, and test at a UKAS accredited laboratory with a test limit of detection of 100cfu/L minimum. The laboratory test method will be identified on the laboratory report. Pre-flush sampling is the default sample technique to comply with current British Standard guidance, unless identified as otherwise in our quotation. Sample points and frequency of sampling is based on the information supplied by yourselves and current HSE guidance (including the current legionella risk assessment and written scheme if supplied).
Plant & Equipment Services
It is the responsibility of the duty holder/responsible person to:
- Consider that any changes to the system may alter the Legionella risk and therefore require a review of risk assessment, associated control scheme and records. This may result in:
- a reassessment of the legionella risk
- an update of the written scheme of control
- a revised schematic diagram
- a revision of the record keeping system
- Make appropriate notification under the requirements of the Plumbing Notification Laws.
- Ensure the necessary trade effluent discharge consent is in place for any effluent generated from any equipment installed.
- Ensure any preparatory work you are responsible for is completed prior to commencing plant and equipment work.
- Ensure any equipment is installed, commissioned, operated, and maintained correctly.
Where an installation will create liquid waste e.g. a water softener, we will advise to via the quote
For all services:
Please provide us with information regarding:
- Relevant site-specific requirements
- Safe access and egress to complete the work
- Induction procedures
- Access permits and permits to work
- Security and safety restrictions
- Who to report matters of significant concern to while we are undertaking the site work
We will:
- Undertake a preliminary task risk assessment before starting work
- Report electronically by email as soon as possible after we have completed the works.
- Report matters of significant concern to your designated person while we are undertaking the site work
- Our standard working hours are Monday to Friday 8.00-17.00, any variation from this will be defined in our quotations or agreed verbally with yourselves.